Financial Aid Policies

Total Withdrawals from the College & Title IV Refund Policy

Students planning to withdraw from the College must notify the Financial Aid Office of their intentions. If a student
completely withdraws from the College (either officially or unofficially) before completing 60% of the semester, the
College must calculate, according to a specific formula, the portion of the total scheduled financial assistance the
student earned and is therefore entitled to receive. If a student received (or the College received on their behalf) more
assistance than earned, the unearned excess funds must be returned to the Department of Education. This means that a
student may have to repay federal monies that have already been disbursed to them. Once a student has completed
more than 60% of the semester, they have earned all (100%) of their assistance. Students who do not officially withdraw
but stop attending may be considered unofficially withdrawing and have their aid for that semester prorated as required
under the Department of Education guidelines.

Unofficial Withdrawal
A student is deemed unofficially withdrawn if they have not completed any courses. When faculty post an F or R grade
for a student, they must provide a last attendance date (LDA). This LDA will be used to determine the unofficial
withdrawal date for the student. The unofficial withdrawal date will be used to determine if a Title IV refund is required.

Financial Aid Academic Progress Requirements

CCBC is required by federal regulations to establish and maintain a standard for academic progress for students who
receive Title IV funds. Programs include the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant,
Federal Work Study, Direct Loan, and Direct PLUS. In addition, CCBC will not certify alternative loans for students who
are not making academic progress.

A student’s permanent academic record will be reviewed after each semester of enrollment to determine academic
progress. A student must maintain a 2.0 QPA and complete a minimum of 75% of all credits attempted. Withdrawal (W),
Incomplete (I), and Failure (F) will be considered attempted credits for financial aid purposes. Any student who does not
maintain the minimum standards as defined in this section will be placed on financial aid warning for the next
enrollment period. The student will be notified of their warning status. The student is eligible to receive aid during the
warning period, but their academic record will be evaluated at the end of the enrollment period to determine future
eligibility. Student Financial Services can reduce the number of hours worked per week by any work-study student who
is placed on financial aid academic warning.

Any student who does not reach the minimum standards stated after a semester on warning will not be eligible for
financial aid for future enrollment until the standards are met at the student’s expense.

All students receiving financial aid will be expected to attend class regularly. Failure to do so could jeopardize future
disbursements or considerations for financial aid. Students denied aid due to non-academic progress may appeal in
writing, listing the justification for the appeal. Appeals should be made in writing and to the Financial Aid Office within
45 days of the denial of aid.

In addition to the requirements outlined above, a student must complete their program of study within 150% of the
standard completion time. A student who exceeds the maximum time frame for completion will not be eligible to
receive Title IV funds. Completion time is measured in credit hours (i.e., a 66-credit associate degree has a maximum
completion time of 99 credits).

Academic Progress for State Programs
A full-time student may receive a maximum of four semesters of PA State Grants at CCBC. PA State Grants require
successful completion of 12 credits per term if full-time and 6 credits per term if part-time.